General Recording Requirements

The following information outlines general recording requirements.

Documents Must Be Signed and Notarized

All signatures and notaries must be original. Photocopies can not be recorded unless they are certified copies from another recording office.

Notary seals must be legible and must include the expiration date, if applicable. If a raised seal is issued, the name must be typed or printed below the signature line. An additional $1 fee will be charged if the typed or printed name is missing.

Legal Description of Real Property

The legal description must include; if property is un-platted, a metes and bounds description including the section, township, and range. If the property is platted, the description must include lot, block, and subdivision.

Documents Must Be Legible

The document must be legible enough to reproduce a clear reproduction. If a document is not legible enough to do so, an exact copy may be attached for recording and will be counted as additional pages.

The Register of Deeds may reject any document which is not legible enough to produce a clear and legible reproduction.

Real Estate Documents Are Recorded and Returned After Processing

Under most circumstances, recorded documents are processed and available for pick up, or placed in the mail, the business day following recording. 

Fees to Be Paid at the Time of Filing

Fees are set by state statute KSA 28-115. Please, see 2018 filing fees.

Mortgage Registration Tax

Mortgage registration tax is required when filing a mortgage. The tax is calculated by multiplying the principal indebtedness by .0005. This tax is in addition to the regular filing fee.

Sales Validation Questionnaire

Any deed, in which real estate is being transferred, must be accompanied by a Kansas Sales Validation Questionnaire when filing. This is a form required by the state to assist the County Appraiser in assessing the property.