General Recording Requirements
The following information outlines general recording requirements.
Documents Must Be Signed and Notarized
Signatures and notaries must be original. Photocopies can not be recorded unless they are certified copies from another recording office. Notary seals must be legible and must include the expiration date if applicable. If a raised seal is issued, the name must be typed or printed below the signature line. An additional $1 fee will be charged if the typed or printed name is missing.
Legal Description of Real Property
Examples include lot, block, addition, and/or subdivision names, boundaries by a metes and bounds description including the section, township, and range.
Documents Must Be Legible
The document must be of sufficient legibility so as to produce a clear and legible reproduction thereof. If a document is judged not to be of sufficient legibility so as to produce a clear and legible reproduction, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility so as to produce a clear and legible reproduction thereof. This legible document shall be recorded contemporaneously with the original illegible document and shall be counted as additional pages.
The Register of Deeds may reject any document which is not of sufficient legibility so as to produce a clear and legible reproduction thereof.
Real Estate Documents Are Recorded and Returned After Processing
Real estate documents are returned in Finney County within 24 hours. Personal property documents are filed and kept until expired or terminated.
Fees to Be Paid at the Time of Filing
Fees are set by state statute. For the complete fee schedule, see KSA 28-115.
Mortgage Registration Tax
Mortgage registration tax is required to be paid when a mortgage is filed. The tax is calculated by multiplying the principal indebtedness by $.0015. This tax is in addition to the regular filing fee.